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How to Successfully Start Outsourcing

How to Successfully Start Outsourcing

Imagine you’re a business owner with big dreams and even bigger goals. But as your empire expands, so does the mountain of tasks and responsibilities on your plate. What if we tell you that there’s a secret weapon at your disposal – outsourcing? Imagine summoning a team of experts to handle the nitty-gritty, from administrative tasks to social media and web development. In this blog, we’ll unveil the mystical art of successful outsourcing, empowering you to conquer new heights in efficiency and productivity. So, get ready to unlock the power of outsourcing and unleash your business’ true potential!

Identify what tasks to outsource

Outsourcing is a practice where you hire external companies or individuals to handle tasks or services that you either don’t have the time for or lack the necessary skills. This could include administrative tasks, bookkeeping, social media management, or web development. By outsourcing these tasks, you can free up your time to focus on more important aspects of your business. It’s important to make a list of the tasks that you want to outsource and then start looking for external companies or individuals who can take them on. This way, you can ensure that you find the right partners who can effectively handle these tasks and help your business grow.

Outsourcing can bring numerous benefits to your business. It allows you to improve efficiency and productivity by entrusting smaller tasks to external entities that specialise in them. This way, you can leverage their expertise and ensure that these tasks are completed more effectively than if you were to handle them in-house. Additionally, outsourcing can help you reduce labour costs significantly. By enlisting the help of outside organisations, you can take advantage of different compensation structures and complete the work for less money. This ultimately enables you to lower your labour costs and allocate your resources more efficiently. So, consider outsourcing as a strategic approach to maximise your business’s efficiency and productivity.

Choose the right outsourcing partner

Choosing the right outsourcing partner is crucial for success. Here are some steps to follow when selecting an outsourcing partner:

a. Establish Criteria

Setting reasonable goals and expectations is essential. Consider all the following factors when selecting a provider: fees, experience, expertise, and reputation. As you establish criteria for what you need in an outsourcing company, keeping your business goals in mind is essential. How does the outsourcing partner help achieve them? What are your expectations regarding cost, hiring time, and the result? Finding a match will be much easier when you know what you want from a partnership.

b. Check Their Reputation

Look for companies or individuals with experience in your industry and a proven track record of success. Check their reviews and testimonials to get a sense of their reputation and reliability. Don’t be afraid to ask for references or to schedule a call to discuss your needs and expectations. The best outsourcing partners will be available to you to answer questions, clarify things, and discuss requirements and expectations. If they produce an excellent product but are frustrating to deal with, you’ll waste valuable time trying to get in touch and get on the same page.

Communicate clearly

Clear communication is a crucial aspect of successful outsourcing. To ensure that your outsourcing partner understands your expectations and goals, provide detailed instructions and guidelines for each task. Be available to answer any questions they may have and regularly check in with them to ensure they’re on track and to provide feedback. Effective communication can help prevent misunderstandings and ensure that outsourced tasks are completed accurately and on time. 

It’s very important to establish clear expectations and objectives for any outsourced tasks. This can include defining the scope of work, setting deadlines, and outlining the expected quality of work. Determine the best ways to communicate with your outsourcing partner, such as email, phone, or video conferencing. Establishing clear communication channels can help build trust and foster a strong working relationship with your outsourcing partner. 

Establish a timeline and budget

Establishing a timeline and budget is crucial for successful outsourcing. To ensure that you set realistic deadlines for each task, research industry standards on the task you plan to outsource and provide more than you require in your budget. Communicate the deadlines clearly to your outsourcing partner and establish a budget for each task. Be transparent about your expectations for pricing and payment to avoid any misunderstandings. Crafting a clear and detailed budget plan is one of the major tasks you need for managing expenses effectively while outsourcing. A successful outsourcing strategy not only accelerates growth but also provides your business leaders with the precious gift of time, enabling them to concentrate on scaling operations. To kickstart your outsourcing journey, make sure everyone is aligned on the project goals, deliverables, and timeline. 

Monitor progress and results

When it comes to outsourcing, monitoring progress and results is crucial for ensuring successful collaboration. Regularly checking in with your outsourcing partner allows you to track progress and provide feedback along the way. By monitoring the results of each task, you can ensure that they meet your expectations and align with your goals.

To effectively monitor progress, establish clear communication channels with your outsourcing partner. This can be done through email, video conferencing, or other means that facilitate easy and efficient communication. By staying in touch and addressing any issues that arise promptly, you can keep the project on track and make necessary adjustments as needed.


Outsourcing can be a powerful tool for businesses to achieve growth and efficiency. By tapping into the global talent pool and focusing on core competencies, companies can lower costs, increase productivity, and gain a competitive edge. However, it’s important to approach outsourcing strategically with careful planning, effective communication, and a commitment to continuous improvement. Successful outsourcing is not just about cutting costs but forming valuable partnerships that drive mutual success in the ever-changing business landscape. With the right approach and mindset, outsourcing can help your business reach new heights and unlock its full potential.

Upon reading this blog, you’re likely beginning to grasp the potential of outsourcing and how it might align with your current business plans. As you consider the prospect of outsourcing, our team at Filta encourages you to heed these valuable tips – especially if you’re new to the outsourcing game. We understand the significance of treading carefully in this venture, ensuring you make the most of your resources and avoid any wasteful resources that fail to yield a return on investment (ROI).

By defining your objectives, selecting the perfect outsourcing partner, fostering transparent communication, and diligently monitoring progress, you can seamlessly streamline your business with the power of outsourcing. Our mission at Filta is to empower businesses like yours to harness the full potential of outsourcing while safeguarding your investments. So, take these insights to heart, start on your outsourcing journey, and watch your business grow in ways you never imagined possible. Ready to start your journey? Let us help you to boost your business and have a successful journey working with various experts and maximise the power of outsourcing!

Email Filta’s Co-Founder and Chief Growth Officer, Nerissa Chaux, at and let’s start your outsourcing journey with Filta, let us help your business grow more. 

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